District Records Management
Records Retention Laws & Policies
• Records Retention procedures must comply with Board Policy CPC Legal and Local.
• District must appoint Records Management Officer (RMO).
• District must maintain a Records Retention Schedule.
• The Texas State Library and Archives Commission (TSLAC) oversees records retention and creates minimum record retention schedules available at www.tsl.texas.gov.
Definition of Local Government Record
• Any document, paper, letter, book, map, photograph, sound or video recording, microfilm, magnetic tape, electronic medium, or other information-recording medium, regardless of physical form or characteristic and regardless of whether public access to it is open or restricted under the laws of the state, created or received by the District or any of its officers or employees, pursuant to law or in the transaction of public business.
• Extra identical copies; notes and journals created by employees; and blank forms are not a record.
Destruction of Records
•Unauthorized destruction is a Class A Misdemeanor and certain circumstances a 3rd degree felony.
•Anyone destroying local government records without legal authorization may also be subject to criminal penalties.